Using Microsoft Teams In Naperville

Knowing everything you can about the tools you use will benefit you in the long run. Learn about the tips, tricks, & shortcuts we share with our clients in Naperville.

Try Out These Microsoft Teams Tips, Tricks & Shortcuts

The more you know about the software you use every day, the more productive and effective you will become while you’re using it.

Case in point: if you and your staff are going to use Microsoft Teams every day, then you would certainly benefit from knowing more about it, right?

Tips, Tricks & Shortcuts For Microsoft Teams

Try these tips next time you’re using Microsoft Teams:

  • To start a video meeting from a group chat, simply click the Video Call icon in the top right-hand corner of the group chat window. For an audio call, you can select the Audio Call icon instead.
  • A key difference between a Video Call and a Video Meetings is that you can enable live captions in the latter while recording, a feature you can access via the ellipsis icon “…”
  • When scheduling a meeting, you can add it to a specific channel (using the “Add Channel” field on the New meeting page), which will store the recording in that channel for later reference.
  • The search bar at the top of the Microsoft Teams window allows you to search for contacts, the content of your conversations, the titles of files, and more.
  • You can use “/” to access a list of different types of information you can search or actions you can take, such as “/mentions” and “/whatsnew,” or “/available” to change your status, etc.
  • You can use “@” to search by specific people, as well as different topics, such as “@weather” or “@news.”
  • You can also find files under the File tab on the left menu, showing you all files and where they are located.
  • When composing a message, you can change the formatting using the rich text editor directly above the field, allowing you to change the font, bold, italics, strikethrough, etc.
  • You can email an entire channel by clicking the ellipsis (“…”) next to any channel name, and selecting “Get email address,” which will generate an email address for the channel.
  • Under the ellipsis on the left-hand menu, you can access a vast number of apps that can be added to your organization’s Teams platform, from the “SecretaryBot” that helps you schedule meetings to integrations for Zoom and other third-party solutions.

These are all examples of the many simple features included in a program you use every day that you might not have been aware of. By taking a few minutes to learn about it, you’ve become a more effective and efficient user.

For more information regarding Microsoft Teams, click here to get in touch with one of our representatives or call us at (630) 701-3393.